Using microsoft teams for research interviews

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Choose where you want to search below Search Search the Community. Search the community and support articles Microsoft Teams Teams for education Search Community member. Tim Smith smittim. I am looking to interview students one at a time. Do I simply send an invite using calendar and do I need to add a channel? This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread.

Click on the picture or initials and you see the menu shown below. You may have to enter your sgul username and password. To use the transcription tool in the interview you must schedule a meeting first using the Teams calendar. When you agree the meeting time with the participant you can schedule the meeting using your sgul email address ahead of the meeting and retrieve the link to send before the meeting is begins. Or you can schedule the meeting before the meeting date and email the link to the participant just before the agreed meeting time.

Microsoft Teams facilitates group work so you can hold discussions with group members from anywhere on any device for meetings, brainstorming and collaboration.

Enter your St. It will allow you to save the meeting. You will be taken to a web page and you may have to enter your St. You will be taken to the meeting room and wait until the participant asked to be admitted from the lobby. Note : When the participant clicks the URL, it will take them to the lobby they will wait there until you allow them into the meeting. When the participant enters the meeting, they will appear on the right in the Participants pane.

Select Start transcriptions from the menu. This will let you know and the participant that transcription has started. You can stop and start the transcription recording during the meeting. If you want to close the transcription pane. Click on the X at the top right of the Transcript pane to close.

To Stop Transcriptionrecording. Click on More Actions … on the Meeting control. Select Stop transcriptions from the menu. You and the participant will be notified that transcription has stopped. On the meeting controls, click on the arrow next to Leave , click End meeting , then End. Click on Chat on the Navigation bar. The meeting attendance and transcript will appear in the pane. Giving an Attendance report and Meeting Transcript. Go to your Downloads folder and move the Transcription to secure storage.

Then delete the file from the Downloads folder. When you are satisfied with your transcript you can delete the meeting from your calendar. This will also delete the transcript and attendance lists. They will still appear in the chat area but access to the transcript and attendance lists will no longer be available.

In the Meeting details screen, click Cancel Meeting top left. The steps below provide information on using Microsoft Teams and Microsoft Stream to record and transcribe research interviews. The recordings are stored on Microsoft Stream which is part of Office provided by St. All meetings that are recorded are automatically transcribed in Microsoft Stream.

T he recording and transcript, can be downloaded from Stream to secure storage. Click Teams on the Navigation bar. If you have been added to a Team you will see them in this window.

Click the Join or create a team button at the bottom left or top right of the screen. Click Create a team button. Choose the Other team type to create your team. In the Create your team window. Enter a name for your team, for example Interview 1, then click the Next button.

Note: Leave the Privacy option set to Private - Only team members can add members. Refer to Add Students. Add students by typing their name or SGUL email address, a dropdown list of names matching your spelling will appear. Select the name from the list or enter the full email address. Click the Add button to add them to the team. Leave them as Members. To add students, click on the ellipses You add students by typing their name or sgul email address.

A list of people will appear. If they appear in the list, select the name from the list or enter the full email address. After adding the students. When you are added to a Team you will receive an email telling you have been added to a Team. Make sure you accepted the email sent to you, this is the only way you can access the Team and arrange the interviews in Channels.

Select the ellipses In the dialog box give the channel a name. Then click the Add button. The new channel name will appear in the Team under the General channel. Click on Copy meeting link and paste the URL you copied in an email to the participant. Note: When the participant clicks the URL, it will take them to the lobby. They will wait until you allow them into the meeting. Click Admit to let them into the meeting. Or open the participant pane from the meeting control bar and select the tick next to their name to allow them into the meeting.

When the participant enters the meeting, their name or initials will appear in the middle of the screen. Before the interview begins turn on the Recording. Click on More Actions the three dots … on the Meeting control bar. For example, you can give details about the case study the interviewee will need to work on, share some links with them, or other information. On the other hand, they may want to share their portfolio, or, say, a website.

Meeting notes will be available for both parties before, during, and after the meeting. After the interview is over, you will see the meeting chat that will show all meetings interactions. Then, you may want to download the transcripts and then share them as a document in a dedicated channel with your recruitment team, if needed.

Thus, everyone can easily find all the information they need and make the right decision. April 13, Olga Makarova. Table of contents. Why use Microsoft Teams for interviews Scheduling an interview Conducting an interview in Microsoft Teams Connecting Prepare the background Noise suppression Admitting from the lobby Recording and transcription Screen sharing Meeting notes After conducting the interview in Microsoft Teams.

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